Job Title: Scheduling & Administrative Assistant - Remote | WFH
Job Overview
We are in search of a committed Scheduling & Administrative Assistant to become an integral part of our office team. This pivotal position is essential in ensuring our agency adheres to both state and federal regulations, while facilitating the seamless execution of daily operations. The ideal candidate will significantly contribute to sustaining patient care continuity and supporting vital back-office functions, thereby playing a key role in the success of our organization.
Key Responsibilities
- Welcome and assist visitors to the office, providing a friendly and professional atmosphere.
- Oversee and manage inventory by ordering supplies for both field personnel and the office, maintaining accurate records and monitoring inventory levels.
- Assist in the management of field devices, including basic troubleshooting and routine maintenance, while ensuring proper documentation for device assignments and returns.
- Handle the processing of incoming and outgoing faxes, ensuring all signatures are tracked and documents are handled appropriately.
- Manage the main office email inbox and phone line, providing prompt and professional responses to inquiries.
- Sort and distribute incoming mail, assist with outgoing correspondence, and manage bulk letters and packages efficiently.
- Verify and review employee schedules for accuracy, ensuring compliance with staffing and client needs.
- Maintain precise records of nursing personnel and patient schedules, tracking absenteeism and making necessary adjustments.
- Compile reports as needed and assist with data entry tasks.
- Participate in weekly team meetings, preparing agendas and providing updates.
- Help plan and execute company events, training sessions, and activities, including remote onboarding initiatives.
- Ensure compliance with HIPAA standards.
- Perform additional duties as assigned.
Required Skills
- Proficiency in Adobe Acrobat and Microsoft Office Suite (Word, Excel, Teams, Outlook).
- Familiarity with EMR systems and other relevant technologies is advantageous.
- Strong organizational and multitasking capabilities.
- Excellent communication skills, both verbal and written.
- Ability to manage competing priorities effectively.
Qualifications
- Prior experience in the healthcare industry, particularly in scheduling, is preferred.
- A high school diploma is a requirement; an Associate's or Bachelor's degree in Healthcare Administration is preferred.
Career Growth Opportunities
We are committed to supporting the professional development of our staff through ongoing education and career advancement opportunities. Our team members are encouraged to take initiative and actively shape their professional journeys.
Company Culture And Values
Our organization values teamwork, respect, and a commitment to diversity and inclusion. We strive to create a welcoming environment where all team members can contribute and feel appreciated.
Compensation And Benefits
This full-time role offers a diverse range of benefits (subject to supervisor approval), including:
- Lunch Program (Daily Grinds Program)
- Gym/Fitness reimbursements
- Parking or bus pass subsidy
- Cell phone reimbursement
- Support for continuing education
- 12 paid holidays (including a birthday day off)
- Paid Volunteer Time Off (VTO)
- Paid Time Off (PTO) accrual
- Employee snacks and drinks
- Career advancement opportunities
- 401K with 4% matching and profit sharing (subject to eligibility)
- Health benefits (medical, drug, vision, dental)
We invite you to apply if you are seeking a role that allows you to make a significant impact on patient care and operations, all while working in a supportive and progressive environment.
Employment Type: Full-Time
